Last Updated: February 2026
This Privacy Notice (“Privacy Notice”) for Gulf International US Inc. and Gulf Lubricants Inc. (“Gulf”, “we”, “us” or “our”) explains how your personal data is collected, used and shared when: (i) you visit www.usa.gulfoilltd.com, the Gulf Oil International Extranet and any other website which Gulf chooses to link to this Privacy Notice (together, our “Websites”); or (ii) you otherwise engage in business with Gulf. It also provides information about your rights in relation to your personal data.
Gulf is made up of different legal entities operating across the globe, including Gulf Oil International Limited (a company registered in the Cayman Islands) and its affiliated companies. This Privacy Notice is applicable to our operations in the United States only. If you are not located in the United States, please review the privacy notices for the local entities with which you are engaging for information applicable to you.
To the extent that one of our partners, licensees or distributors engages in business with you or operates any sub-websites you visit, they may process your personal data as a separate Data Controller (as defined under applicable data protection laws). Gulf is not responsible for the processing of such Data Controllers, and you should read their privacy notices carefully.
Residents of California: Please see our California Privacy Notice at Collection and our California Privacy Notice for additional information about your privacy rights and ways in which you can exercise them.
Residents of Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, and Virginia: Please see our U.S. State Privacy Notice for additional information about your privacy rights.
What personal data we collect about you and how?
The personal data we collect, maintain or process about you depends on your interaction(s) with Gulf, your privacy settings and applicable law. In general, however, we collect and use the following personal data about you:
- Personal, Identifying, Business and Account Information: such as your name, contact details, business email address, information about the organization you work for and your role within such organization, login information (username and password) and any other information you add to your account, electronic identification data, consumption habits or interest and any other information you may provide.
- Internet or Other Similar Network Activity: such as information about how you use and interact with our Websites, your IP address, pages you viewed, browser type and version, time-zone setting and location, operating system and platform and other device information.
- Professional and Employment Information: such as curriculum vitae/resume, job title, work experience, educational information, and other information collected in employment applications, and qualifications.
Depending on where you reside, consent may be the only lawful basis for our processing of your personal data. Where our legal basis to process your personal data is based upon your consent, you have the right to withdraw consent for such processing at any time by contacting us at dataprotection@gulfoilltd.com.
If you do not wish to provide your personal data where we need to collect such data by law or under a contract with you, we may not be able to perform our obligations under the contract or otherwise (for example, we may be unable to provide you with products or services).
How We Collect Personal Data
We collect most personal data directly from our interactions with you through your use of our Websites, or in the course of doing business with us, including:
- If you contact us to request information about our products, services or partnerships.
- If you register to use the Gulf Oil International Extranet.
- We will collect business contact information when you do business with us.
- We may also keep records of your interactions with us both on our Websites and in person including if you ask us a question, submit an enquiry form or contact our customer service team.
- If you engage with us on social media or use the social media integrations on our Websites.
- We may collect other information you provide to us if, for example, you search for a Gulf retail outlet or supplier you may be asked to provide your postcode so that we can show the outlets or suppliers nearest to you.
Business Partners, Third-Party or Publicly-Available Sources: We may collect personal data about you from third parties when they send us your personal data to enable the supply of our products or services to you, where permitted by law or when we interact with governmental or regulatory authorities, including from various tax agencies.
Online Tracking Technologies: We may also collect personal data from and about you through the use of cookies, web beacons, unique identifiers, pixels, and similar technologies. Along with our advertising partners, we may use online tracking technologies to conduct interest-based advertising to market certain products and/or services we think may be of interest to you. The online tracking technologies can be used to measure the effectiveness of a particular advertisement campaign, including by gathering analytics and other metrics regarding your use of our Websites and/or your interactions with certain advertisements (including those on other websites and/or mobile applications). To learn more about interest-based advertising and how you may be able to opt out please visit the Network Advertising Initiative’s online resources, at http://www.networkadvertising.org/choices, and/or the Digital Advertising Alliance (“DAA”) at www.aboutads.info/choices.
You can delete cookies and other online tracking technologies from your device by clearing your browser history. This will delete all online tracking technologies from all websites and applications you have visited since you last cleared your browser history. You can also set your browser to prevent certain online tracking technologies from being placed on your device. To learn more, please see the links below:
You may also be able to limit interest-based advertising through the settings on your mobile device by selecting “limit ad tracking” (iOS) or “opt-out of interest-based ads” (Android). You may also be able to opt-out of some – but not all – interest-based ads served by mobile ad networks by visiting http://youradchoices.com/appchoices and downloading the mobile AppChoices app. You may be able to limit the use of location data for advertising purposes by adjusting your location services settings on your mobile device. Some of these opt-outs may not be effective unless your browser is set to accept cookies. If you delete cookies, change your browser settings, switch browsers or computers, or use another operating system, you may need to opt-out again.
Please note, if you disable the use of online tracking technologies on our Websites, this may affect your experience. For example, certain features of the Websites may not work, or you may have to re-login. If you use different devices to visit our Websites, (for example, your computer, smartphone, tablet etc.), you must ensure that each browser on each device is adapted to your preferences.
To learn more about cookies, please see: https://www.aboutcookies.org/.
We use cookies and similar technologies to provide certain functionality to our website (e.g. to remember your log-in details), to allow you to set preferences (e.g. region or user name), to understand and measure our website’s performance (e.g. to make certain parts of our website easier to use), and to deliver targeted advertising. This means we may obtain information about your general internet usage through the use of cookies or other internet tracking technologies.
For example, you may see adverts for our products and services on third party websites, including on social media. These adverts may be tailored to you using cookies (which track web activity to enable us to serve relevant content to individuals who have visited our website). Where you see an advert on social media, this may be because we have engaged the social network to show adverts to our customers or users who match the demographic profile of our customers. If you no longer want to see tailored adverts you can change the cookie and privacy settings on your browser or the third party website.
Where legally required, we will obtain your consent to use cookies which are not strictly necessary for us to provide our website. Normally, this is done by a notification banner when you first use our website. You can adjust the cookie and privacy settings at any time.
What do we use your personal data for?
Depending on how you use the Websites or otherwise do business with us, your interactions with us, and the permissions you give us, the purposes for which we use your information include:
- To maintain, promote and/or provide the products, services and information you have requested via the Websites.
- To manage and respond to any queries, feedback or messages submitted via the Websites.
- To improve, administer and maintain the Websites, and monitor usage.
- To build and manage our business relationships.
- To organize, host and promote events and marketing activities.
- For market research, e.g. we may use your feedback to develop and improve our products and services.
- To provide and maintain your Gulf Oil International Extranet account (if you have one).
- To provide our social media pages and integrations.
- To tell you about Gulf Oil International partnerships, products and services we think you will be interested in, e.g. we may send marketing messages and newsletters where we have your consent or are otherwise permitted to do so.
- For security purposes, to investigate fraud and where necessary to protect ourselves and third parties.
- To comply with our legal and regulatory obligations, including undertaking appropriate due diligence on our suppliers, clients and other business contacts.
We will only use your personal data for the purposes for which we collected it or for another reason compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Marketing Communications: We may send you newsletters and marketing materials about our products, services and partnerships, where you have permitted us to do so, or where otherwise permitted by law. If you no longer want to receive these communications, you can change your preferences at any time by Contact Us or clicking on the ‘unsubscribe’ link in any email. Please note that when you unsubscribe or opt out from a marketing communication, we need to keep a record of your email address to ensure that we do not send you marketing emails in the future.
Who do we share this personal data with?
We may share your personal data with the following categories of third parties in the following circumstances:
- Within the Gulf Group: Gulf is a global group of companies that share various operations and business processes. Accordingly, we may need to share your personal data with other members of our group as part of our business relationship with you, or because it is in our legitimate interests to do so.
- Our Partners and Licensees: Where we are working with our partners and licensees, it may be necessary to share your personal data to deliver the products or services to you.
- Our Service Providers and Professional Advisors: Where we are using a third-party service provider to provide services that involve data processing (for example, hosting our Websites or processing payments). Where we work with online advertisers, social media platforms and advertising networks to deliver, tailor and measure advertising to you and others both on our Websites and elsewhere on the internet. If we are required to seek legal advice to defend our rights, property or interests then we may share your personal data with our legal and other external advisers.
- Legal / Regulatory Authorities & Law Enforcement: Where we are under a legal or regulatory obligation to disclose your personal data, or to protect the rights, property or safety of our company, or customers or others.
- Parties to a Corporate Transaction: If our company, or substantially all of our company’s assets, are merged or acquired by a third party, your personal data may form part of the transferred or merged assets.
- As Otherwise Directed by You: We may disclose your personal data when you have directed us to do so, including where you have provided your consent, when required under applicable laws.
If we share your personal data, we will do so on strict conditions of confidentiality and with appropriate levels of security to safeguard your data.
Cross-Border Data Transfers
Due to Gulf’s global operations, your personal data may be processed in countries outside your jurisdiction. This means that your information may be transferred to countries where you may have fewer legal rights in respect of your personal data than you do under local law. In such cases, we take appropriate steps (as required by applicable law) to ensure that your privacy rights are adequately protected.
Security and Retention of Your Personal Data
We have put in place reasonable security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.
We will only retain the categories of personal data described above for as long as is needed to fulfil the purposes for which it was collected. For example, we may require it for our business purposes, to perform our contractual obligations, or where law or regulation obliges us to do so. We will generally retain your personal data throughout the lifecycle of your relationship with us. Some personal data will be retained after your relationship with us ends. We expect to delete your personal data (at the latest) once there is no longer any local, state, federal, and other legal requirement or legitimate business purpose for retaining your personal data.
For example, if you make a complaint about a product or service, we may keep a record of our correspondence with you for as long as is necessary to protect us from a legal claim.
Your Choices and Rights
Depending upon where you reside, certain rights and choices may be available to you with respect to your personal data.
- Residents of California: Please see our California Privacy Notice at Collection and our California Privacy Notice for additional information about your privacy rights and ways in which you can exercise them.
- Residents of Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, and Virginia: Please see our U.S. State Privacy Notice for additional information about your privacy rights.
- Residents of Nevada: If you are a resident of Nevada, you may apply limits to the sale of certain “Personal Information”, as defined under Nevada laws, to third parties for resale or licensing purposes. You may register your preference for limits on such sales in the future by sending an email to us with the subject line, “Nevada Do Not Sell Request”. While we do not believe we currently sell information as it is defined under Nevada law, we offer Nevada consumers the opportunity to opt-out of targeted advertising by using the “Contact Us” section on our Websites.
You may exercise your rights by please contact us using the “Contact Us” section on our Websites. Please note that we may ask you to verify your identity before responding to such requests. If you make a request, we will respond within the timeframe required by the applicable data protection laws.
We will comply with any requests to exercise your rights in accordance with applicable law. Please be aware that there are a number of limitations to these rights, and there may be circumstances where we are not able to comply with your request. To make any requests regarding your personal data, or if you have any questions or concerns regarding your personal data, you should contact us using the details below. You may also be entitled to contact your local supervisory authority for data protection.
Children’s Personal Data
Our Websites, products and services are not intended for children, and we do not knowingly collect personal data relating to anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us and we will take appropriate steps to remove such information from our servers.
Links to Third-Party Websites
Our Websites may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Websites, we encourage you to read the privacy notices of every website you visit.
Changes to this Privacy Notice
We may update this Privacy Notice periodically to reflect changes in our privacy practices and/or new data protection laws. We recommend that you revisit this page on occasion to see the latest version.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Contact Us
If you have any queries or concerns on any aspect of this Privacy Notice or the handling of your personal data, please contact us using the “Contact Us” section on our Websites.